Terms and Conditions
NL
General Terms and Conditions Circle-Fit
These General Terms and Conditions apply to all clubs that are part of the Circle-Fit chain (hereinafter referred to as CF). These clubs can be found on the
website: www.circle-fit.nl.
Only a natural person can be registered as a member of CF.
Registration as a member of CF implies acceptance of the General Terms and Conditions, the Privacy Policy, and the house rules of CF.
Conditions for registration of persons aged 18 and over
Registration as a member of CF can be done online via the website or at the club.
For online registration, legal consumer protection applies, and the member has the right to withdraw from the membership within 14 days from the date of registration without providing reasons (cooling-off period); this can only be done at the club by using a cancellation form or by email to info@circle-fit.nl; the procedure for cancellation of membership mentioned in the General Terms and Conditions applies. This cooling-off period does not apply to members who registered at the club. If an online registered member decides to withdraw from the membership within the cooling-off period of 14 days and the membership has not been used during that period, the cancellation is free of charge. If an online registered member cancels within 14 days after the date of registration but has used the membership, CF will charge for the start package and the membership fee, proportionate to use up to the cancellation date. For registration as a member of CF, a valid proof of identity may be required and a bank card showing the name and account number. A valid proof of identity is defined as: a valid passport, identity card, or driver's license. The personal data and the details on the bank card must match the data that are filled in online or at the club via the website or via the electronic tablet at the club CF processes personal data within the framework of applicable laws and regulations, such as the General Data Protection Regulation (GDPR).
Conditions for registration of minors aged 12 and over
For the registration of a minor as a member of CF, a minimum age of 12 years applies.
Registration can only be done at the club. A parent, or a legally appointed representative (such as a guardian or administrator), must accompany the minor for their registration as a member. The parent or another appointed legal representative must fill in and sign the registration form. The parent or another appointed legal representative must also show a valid proof of identity upon request. Furthermore, the same registration conditions apply as those for the registration of persons aged 18 and over.
Subscription forms
CF offers various subscription periods, namely: 12 months, 6 months, and a 4-week flex membership, with prices differing per subscription. Exceptions in terms of subscription form, price, or duration of the subscription are determined by the management of CF and are binding for the member.
The official start of the fixed subscription period is the Friday of the next four-week collection period. Upon registration, the member pays € 29.99 for the start package (registration fees). For the different subscription forms, the member can use all facilities of CF unlimitedly during the term of the agreement, subject to a number of specific facilities/products. An additional fee is required for these facilities/products. These specific facilities/products are listed on the CF website under the banner of extra services/add-ons. In case of loss of or damage to a card/bracelet, which renders the card/bracelet unusable, the member must obtain a new card/bracelet for the price of € 15,- per card/bracelet. Each subscription is an agreement for an indefinite period and is extended after the first agreed minimum subscription period with one calendar month at a time and is therefore monthly cancellable from that moment, observing the applicable notice period. In the event of a cancellation within the first agreed minimum subscription period, which is at least one full calendar month before the official end date of the fixed period, the official end date of this minimum subscription period will be maintained. Interim cancellation is not possible, except for relocation outside a radius of 15 kilometers from the CF location, and not residing within a radius of 15 kilometers from another CF location, which must be proven with a registration certificate from the new municipality. In the case of a cancellation submitted within one month before the expiration of the fixed subscription period or after the fixed subscription period, a notice period of one full calendar month applies. Cancellation is possible via the MySports or Circle-Fit Club app. Telephone, verbal cancellations, or cancellations by email are not accepted. You will receive cancellation confirmation by email upon correct cancellation, which includes the end date of the subscription. After termination of a subscription, any outstanding amounts remain payable and must be settled immediately. The same applies to installments that are still being processed after the termination of a subscription. Regardless of whether or not the facilities of CF are used, the customer remains obliged to pay the monthly installments. The extent of use does not affect the payment obligation. CF reserves the right to refuse customers and terminate subscriptions prematurely/immediately in case of misconduct, with the payment obligation remaining until the end of the contract.
Other general provisions
CF reserves the right to temporarily or permanently change (one or more of) the clubs, or parts thereof, and to completely or partially close (one or more of) the clubs during holidays, renovations, internal training days, or due to government-imposed measures, without any possibility of refunding membership fees. In the event of temporary closure due to renovation, CF will provide the members of that club with the opportunity to visit another CF location as much as possible during the renovation period. CF reserves the right to increase rates annually, which will be communicated via a newsletter or email. This increase does not entitle the member to terminate the subscription unless this increase exceeds 5% per year. Price adjustments due to government measures can be applied immediately, regardless of the amount and do not entitle to termination. By signing the registration form or clicking the button "I want to be a member" on the website, the member declares to adhere to the house rules established by CF at all times and is aware that any breach of the house rules will result in denial of access to CF, which does not exempt the member from the payment obligation for the entire contract duration. The house rules of CF have been made known to every member at the club and on the CF website. The membership is strictly personal and non-transferable. In the event of a change in contact and/or address details, the member is responsible for notifying these changes; any costs incurred as a result of not or not timely notifying these changes are the responsibility of the member. CF and its employees are not liable for loss, embezzlement, theft, or damage, either directly or indirectly, to goods of participants or third parties. CF and its employees are not liable for material or immaterial damage resulting from an accident or injury sustained by members or third parties in the club, nor for injuries sustained, for example, by withholding medical information during registration or by improper use of the equipment and/or facilities. CF reserves the right to supplement or adjust the General Terms and Conditions as well as the house rules and other provisions. Changes will be announced via a newsletter, email, or personal notification to the member at the club, after which these rules and provisions will be binding for every member.
Method of payment
Upon registration via tablet or the website, the member commits to paying the due subscription fee until the end of the contract. By signing the registration form or clicking the button “I become a member” on the website, the member authorizes the automatic collection of the bank account number provided by the member according to the procedure reported hereafter. Every Friday (determinative is the week in which one became a member), the subscription fee for the four-week period is collected. The member generally pays in advance. Other forms of payments than automatic collection for subscriptions are not possible. No refunds of subscription fees will be made under any circumstances for prepaid installments.
When payment is delayed
Per collection round, a maximum of one installment is collected on a Friday (first Friday), except for the first collection upon registration. If an installment is reversed, or for any other reason cannot be collected, a first reminder is sent indicating that a second collection will take place on the Friday of the same week (second Friday). This collection will be increased by € 3,-- processing costs. Sending a reminder is also a notice of default. If the second collection is also reversed or cannot be collected for any other reason, a second reminder is sent indicating that a third collection will take place on the Friday of the same week (third Friday), this collection will include the originally owed amount with a total of € 6,-- processing costs. If the third collection is reversed or cannot be collected for any other reason, default occurs and a third reminder will be sent indicating that the collection of the total outstanding subscription fee with administrative costs, the total processing costs of € 3,-- per reversal (€ 9,--), and any remaining billable installments that become due until the end of the contract has been assigned to the collection agency engaged by CF. The collection agency will send one last reminder. If payment of the total outstanding amount is not received, the collection agency charges a minimum of € 40,- in collection costs and interest costs and the owed processing costs will be charged. These costs are to be borne by the member, who must settle these costs along with the outstanding claim with the collection agency. Payments and all communication regarding the membership must proceed via the collection agency from that moment on.
Other provisions
This agreement is governed by Dutch law. If any provision of the subscription and/or the General Terms and Conditions is found to be invalid, this does not affect the validity of the entire agreement and/or the General Terms and Conditions. Acceptance of the membership takes place subject to the approval of the management of CF. Any use of the facilities and amenities of CF is at the member's own risk. Each member must ensure themselves that the use/participation in any facility or activity is medically responsible for them. In case of doubt about physical condition, it is advisable to seek expert advice from a doctor or medical specialist, to determine which form and intensity of exercise is responsible. The use of the facilities and services of CF is only possible with clean indoor shoes and a towel. Not bringing or using these items may result in denial of access to the club. At CF, your digital data is securely stored and used. More information about this can be found in the Privacy Policy of CF. The Privacy Policy of CF is published on the website www.circle-fit.nl or is available upon request at any club. The management of CF decides on topics not covered by these general terms and conditions. This decision is binding for the member.
NL
General Terms and Conditions Circle-Fit
These General Terms and Conditions apply to all clubs that are part of the Circle-Fit chain (hereinafter referred to as CF). These clubs can be found on the
website: www.circle-fit.nl.
Only a natural person can be registered as a member of CF.
Registration as a member of CF implies acceptance of the General Terms and Conditions, the Privacy Policy, and the house rules of CF.
Conditions for registration of persons aged 18 and over
Registration as a member of CF can be done online via the website or at the club.
For online registration, legal consumer protection applies, and the member has the right to withdraw from the membership within 14 days from the date of registration without providing reasons (cooling-off period); this can only be done at the club by using a cancellation form or by email to info@circle-fit.nl; the procedure for cancellation of membership mentioned in the General Terms and Conditions applies. This cooling-off period does not apply to members who registered at the club. If an online registered member decides to withdraw from the membership within the cooling-off period of 14 days and the membership has not been used during that period, the cancellation is free of charge. If an online registered member cancels within 14 days after the date of registration but has used the membership, CF will charge for the start package and the membership fee, proportionate to use up to the cancellation date. For registration as a member of CF, a valid proof of identity may be required and a bank card showing the name and account number. A valid proof of identity is defined as: a valid passport, identity card, or driver's license. The personal data and the details on the bank card must match the data that are filled in online or at the club via the website or via the electronic tablet at the club CF processes personal data within the framework of applicable laws and regulations, such as the General Data Protection Regulation (GDPR).
Conditions for registration of minors aged 12 and over
For the registration of a minor as a member of CF, a minimum age of 12 years applies.
Registration can only be done at the club. A parent, or a legally appointed representative (such as a guardian or administrator), must accompany the minor for their registration as a member. The parent or another appointed legal representative must fill in and sign the registration form. The parent or another appointed legal representative must also show a valid proof of identity upon request. Furthermore, the same registration conditions apply as those for the registration of persons aged 18 and over.
Subscription forms
CF offers various subscription periods, namely: 12 months, 6 months, and a 4-week flex membership, with prices differing per subscription. Exceptions in terms of subscription form, price, or duration of the subscription are determined by the management of CF and are binding for the member.
The official start of the fixed subscription period is the Friday of the next four-week collection period. Upon registration, the member pays € 29.99 for the start package (registration fees). For the different subscription forms, the member can use all facilities of CF unlimitedly during the term of the agreement, subject to a number of specific facilities/products. An additional fee is required for these facilities/products. These specific facilities/products are listed on the CF website under the banner of extra services/add-ons. In case of loss of or damage to a card/bracelet, which renders the card/bracelet unusable, the member must obtain a new card/bracelet for the price of € 15,- per card/bracelet. Each subscription is an agreement for an indefinite period and is extended after the first agreed minimum subscription period with one calendar month at a time and is therefore monthly cancellable from that moment, observing the applicable notice period. In the event of a cancellation within the first agreed minimum subscription period, which is at least one full calendar month before the official end date of the fixed period, the official end date of this minimum subscription period will be maintained. Interim cancellation is not possible, except for relocation outside a radius of 15 kilometers from the CF location, and not residing within a radius of 15 kilometers from another CF location, which must be proven with a registration certificate from the new municipality. In the case of a cancellation submitted within one month before the expiration of the fixed subscription period or after the fixed subscription period, a notice period of one full calendar month applies. Cancellation is possible via the MySports or Circle-Fit Club app. Telephone, verbal cancellations, or cancellations by email are not accepted. You will receive cancellation confirmation by email upon correct cancellation, which includes the end date of the subscription. After termination of a subscription, any outstanding amounts remain payable and must be settled immediately. The same applies to installments that are still being processed after the termination of a subscription. Regardless of whether or not the facilities of CF are used, the customer remains obliged to pay the monthly installments. The extent of use does not affect the payment obligation. CF reserves the right to refuse customers and terminate subscriptions prematurely/immediately in case of misconduct, with the payment obligation remaining until the end of the contract.
Other general provisions
CF reserves the right to temporarily or permanently change (one or more of) the clubs, or parts thereof, and to completely or partially close (one or more of) the clubs during holidays, renovations, internal training days, or due to government-imposed measures, without any possibility of refunding membership fees. In the event of temporary closure due to renovation, CF will provide the members of that club with the opportunity to visit another CF location as much as possible during the renovation period. CF reserves the right to increase rates annually, which will be communicated via a newsletter or email. This increase does not entitle the member to terminate the subscription unless this increase exceeds 5% per year. Price adjustments due to government measures can be applied immediately, regardless of the amount and do not entitle to termination. By signing the registration form or clicking the button "I want to be a member" on the website, the member declares to adhere to the house rules established by CF at all times and is aware that any breach of the house rules will result in denial of access to CF, which does not exempt the member from the payment obligation for the entire contract duration. The house rules of CF have been made known to every member at the club and on the CF website. The membership is strictly personal and non-transferable. In the event of a change in contact and/or address details, the member is responsible for notifying these changes; any costs incurred as a result of not or not timely notifying these changes are the responsibility of the member. CF and its employees are not liable for loss, embezzlement, theft, or damage, either directly or indirectly, to goods of participants or third parties. CF and its employees are not liable for material or immaterial damage resulting from an accident or injury sustained by members or third parties in the club, nor for injuries sustained, for example, by withholding medical information during registration or by improper use of the equipment and/or facilities. CF reserves the right to supplement or adjust the General Terms and Conditions as well as the house rules and other provisions. Changes will be announced via a newsletter, email, or personal notification to the member at the club, after which these rules and provisions will be binding for every member.
Method of payment
Upon registration via tablet or the website, the member commits to paying the due subscription fee until the end of the contract. By signing the registration form or clicking the button “I become a member” on the website, the member authorizes the automatic collection of the bank account number provided by the member according to the procedure reported hereafter. Every Friday (determinative is the week in which one became a member), the subscription fee for the four-week period is collected. The member generally pays in advance. Other forms of payments than automatic collection for subscriptions are not possible. No refunds of subscription fees will be made under any circumstances for prepaid installments.
When payment is delayed
Per collection round, a maximum of one installment is collected on a Friday (first Friday), except for the first collection upon registration. If an installment is reversed, or for any other reason cannot be collected, a first reminder is sent indicating that a second collection will take place on the Friday of the same week (second Friday). This collection will be increased by € 3,-- processing costs. Sending a reminder is also a notice of default. If the second collection is also reversed or cannot be collected for any other reason, a second reminder is sent indicating that a third collection will take place on the Friday of the same week (third Friday), this collection will include the originally owed amount with a total of € 6,-- processing costs. If the third collection is reversed or cannot be collected for any other reason, default occurs and a third reminder will be sent indicating that the collection of the total outstanding subscription fee with administrative costs, the total processing costs of € 3,-- per reversal (€ 9,--), and any remaining billable installments that become due until the end of the contract has been assigned to the collection agency engaged by CF. The collection agency will send one last reminder. If payment of the total outstanding amount is not received, the collection agency charges a minimum of € 40,- in collection costs and interest costs and the owed processing costs will be charged. These costs are to be borne by the member, who must settle these costs along with the outstanding claim with the collection agency. Payments and all communication regarding the membership must proceed via the collection agency from that moment on.
Other provisions
This agreement is governed by Dutch law. If any provision of the subscription and/or the General Terms and Conditions is found to be invalid, this does not affect the validity of the entire agreement and/or the General Terms and Conditions. Acceptance of the membership takes place subject to the approval of the management of CF. Any use of the facilities and amenities of CF is at the member's own risk. Each member must ensure themselves that the use/participation in any facility or activity is medically responsible for them. In case of doubt about physical condition, it is advisable to seek expert advice from a doctor or medical specialist, to determine which form and intensity of exercise is responsible. The use of the facilities and services of CF is only possible with clean indoor shoes and a towel. Not bringing or using these items may result in denial of access to the club. At CF, your digital data is securely stored and used. More information about this can be found in the Privacy Policy of CF. The Privacy Policy of CF is published on the website www.circle-fit.nl or is available upon request at any club. The management of CF decides on topics not covered by these general terms and conditions. This decision is binding for the member.